Whole Minds Reports Terms of Service
Last Updated: October 4, 2025
1) Purpose and Scope
The Add-on helps users efficiently create and format psychoeducational reports in Google Docs. Use must comply with all applicable laws, regulations, and institutional policies.
2) Professional Use & Qualifications (Important)
The Add-on is a formatting/productivity tool only. It does not provide clinical judgment, interpretation, medical/psychological advice, or diagnosis, and it is not a medical device.
You are solely responsible for confirming that you are licensed, credentialed, or otherwise authorized to create, interpret, and use psychoeducational reports in your jurisdiction and setting. Misuse by unqualified users is prohibited.
3) User Responsibilities
You agree to:
- Ensure the accuracy of all text, scores, and information you enter.
- Review each report for accuracy and completeness before use or disclosure.
- Confirm you have all necessary permissions and consents to use any data or images you provide (including student/client data).
- Maintain the security of your Google account and files.
- Use the Add-on only in accordance with applicable privacy, data protection, and confidentiality laws.
4) Data Storage, Caching, and Security
The Add-on stores user settings (e.g., your name, credentials, image URLs, and custom text) in your own Google account using Google’s PropertiesService.
In addition, the Add-on may temporarily cache limited student-related information (such as student name, school, grade, parent/teacher name, and examination date) during an active session to reduce repetitive data entry.
Cached data is stored only within your Google Workspace environment using Google’s CacheService, is automatically deleted within several hours, and is never transmitted to or accessible by the developers.
We do not access, collect, or transmit any report content, cached data, or personal information to our own servers. You remain in full control of all data within your Google account and may manage or revoke the Add-on’s permissions at any time through your Google Account settings.
5) Compliance and No Warranty of Compliance
We do not guarantee compliance with FERPA, HIPAA, COPPA, GDPR/UK-GDPR, CPRA, payer, or district requirements.
You are responsible for ensuring your use complies with all applicable regulations, institutional policies, and professional standards, including obtaining any required parental consent or Business Associate Agreement (BAA) with Google if applicable.
6) Support & De-identification
Support will never request live student or client data. You must de-identify any materials shared for troubleshooting or feedback.
7) Intellectual Property
The Add-on’s code, features, and branding are the property of Whole Minds Reports.
8) Disclaimer of Warranty
The Add-on is provided “AS IS” and “AS AVAILABLE.”
We do not warrant uninterrupted or error-free operation or fitness for a particular purpose.
We make no representations or guarantees regarding legal or regulatory compliance of your use.
9) Limitation of Liability
To the maximum extent permitted by law, we are not liable for indirect, incidental, special, consequential, or punitive damages, including but not limited to data loss, disclosure, or misuse within your Google account or Workspace environment.
Our aggregate liability for any claim is capped at the greater of US $100 or the total fees (if any) you paid for the Add-on in the 12 months before the claim.
10) Indemnification
You agree to indemnify and hold harmless Whole Minds Reports and its developers from claims, damages, liabilities, costs, and expenses arising from:
(a) your misuse of the Add-on;
(b) your violation of these Terms; or
(c) your violation of law or third-party rights (including privacy, confidentiality, or intellectual-property rights).
11) Termination
We may suspend or terminate access for violations of these Terms or misuse. You may stop using the Add-on at any time.
Upon termination, provisions that by nature should survive (e.g., IP, disclaimers, liability limits, indemnity) will survive.
12) Changes to Terms
We may modify these Terms from time to time. Material changes will be communicated, and continued use after the effective date constitutes acceptance.
Contact
Whole Minds Reports
wholemindsinitiative@gmail.com
wholemindsinitiative@gmail.com